Compare
Paper, spreadsheets or fleet maintenance software
Most fleets we meet run on one of three systems. Each works up to a point. Here is where each one stops, so you can decide whether you need software at all.
| Task | Paper check sheets | A shared spreadsheet | Fendrel |
|---|---|---|---|
| Daily driver inspections | Filled in, filed, rarely read the same day | Not designed for it; often skipped | On the driver's phone, with photos, seen immediately |
| Failed critical items | Depends on someone reading the sheet | Depends on someone updating the sheet | Vehicle goes off road and a work order opens |
| Service due dates | Stickers on the windscreen | Formulas one person maintains | Distance, engine hours or date, whichever first |
| History for audits and resale | Boxes of paper | One file, edit history unclear | Dated, signed record per vehicle, exportable |
| Cost per vehicle | Not available | Possible with effort | Built in, by vehicle, depot and period |
| Cost | Printing and storage | Free, plus the time to keep it right | From $5 per vehicle a month |
So which one is right for you?
Stay on paper if
you run a handful of vehicles from one yard and someone reads every sheet the same morning.
A spreadsheet works if
one person owns it, services are by date only and nobody needs photos or an audit trail.
Move to software when
defects reach the shop late, services slip at peak, or an auditor or insurer asks for a vehicle's full history.
See your own fleet on the board this afternoon.
Start a 14-day trial without a card, or book a 30-minute demo with your own vehicle list.